2018 Sagan Exoplanet Summer Workshop

Local Information

July 23-27, 2018
Hosted by The NASA Exoplanet Science Institute
at the California Institute of Technology, Pasadena, CA

back to 2018 Workshop home page

Click on the following links for more information
Workshop Venue and Internet
Workshop Hotels
Lunches and the Workshop Dinner
Getting Around and Parking at Caltech
Useful Maps

Workshop Venue

The workshop will be held in the Beckman Institute Auditorium at Caltech. The hands-on sessions will be held on the 4th floor of the Keith Spalding building.

Internet Access

Eduroam and wireless internet access will be available during the workshop.

Workshop Hotels (reservation deadline June 22)

We have reserved government rate room blocks at the Pasadena Hilton and at the Dusit Pasadena. Both hotels are within walking distance of Caltech (see map).

Attendees who receive travel support must make their reservations at one of these hotels. The rate for these room blocks is $173++, the prevailing government rate for Pasadena.

There are also rooms available for lower rates at the Saga Motor Hotel. Please call them directly (800) 793-7242 to make reservations.

Use the links below to make your reservations online.

  • Dusit reservation link: the dates available on the link are based on what has been contracted. If anyone is looking to extend their stay, they may phone the Hotel directly at 626-898-7900 and inquire about availability.
  • Hilton reservation link (this room block is essentially full)

  • Food

    Registration Gathering, Beckman Institute Courtyard, Sunday July 22 from 4-6 pm

    Please join us in the courtyard outside the Beckman Institute for the opportunity to register, greet colleagues, and put up your poster in advance of the workshop. We'll have light snacks available but you'll want to get dinner afterward.

    Lunches and Workshop Dinner Ordering Site (deadline for ordering is July 16)

    Box Lunches ($12 each)

    In order to facilitate networking lunches with speakers and other attendees you may pre-purchase box lunches; the lunches will be delivered to the workshop location.

    Workshop Dinner ($36 per person)

    On Wednesday evening, we will gather for a workshop dinner at El Cholo restaurant (260 E. Colorado Blvd., #203) in the Paseo Colorado shopping center. The cost for the dinner is $36 and tickets can be purchased here. Diners will enjoy an al fresco buffet of Mexican food including taquitos, enchiladas, and fajitas, with vegetarian options available. Dinner includes non-alcoholic drinks and a cash bar will be available.

    Other Food Options
    • Paseo Colorado
    • Old Town Pasadena
    • Information on dining options on the Caltech campus can be found here
    • South Lake Ave. dining options

    • Getting Around/Parking at Caltech

      To and from the airport

      One of the best and least expensive ways to get from LAX to Pasadena is to take the FlyAway bus to Union Station, then take the Metro Gold Line to Pasadena. The FlyAway bus departs from LAX every 30 mins, and takes around 30-45 mins to reach Union Station in downtown Los Angeles, depending on traffic. Once there you can take the Metro Gold Line to Pasadena. Visit the FlyAway bus website to purchase tickets before you travel. More information can be found here.

      You can also take a shared van ride which are available on a walk-up or reservation basis and usually cost between $25-$45. The vans are available outside of LAX baggage claim under the orange "shared ride van" sign.

      To and from the workshop

      We are not able to provide transportation between the hotel and the workshop at Caltech, however both workshop hotels are within walking distance of Caltech (the Hilton is 1.5 miles away and the Dusit is 1 mile away). Both hotels also have courtesy shuttles that may be available; please make arrangements with the front desk the day before.

      You can also use the Pasadena Transit system. Route 10 will take you to the Caltech campus.

      Parking at Caltech

      In order to park on the Caltech campus, you must purchase a visitor parking permit at a pay station (see map) and abide by Caltech parking regulations.

      Visitor permits may be purchased per day or per week. A daily permit is valid through the end of the business day (5:00 pm) on which the permit is purchased. Visitors are required to display a permit if their vehicle is parked on campus between 7am-5pm, Mon-Fri. and can only park in commuter zones (parking spots that are not specifically marked for Students, Carpools, Reserved, or Handicapped parking).

      Useful Maps

      Click here for information and presentations from previous summer workshops.


      (last updated November 18th, 2019 16:37:38)