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2016 Sagan Exoplanet Summer Workshop

Local Information

July 18-22, 2016
Hosted by The NASA Exoplanet Science Institute
At the Beckman Institute Auditorium, California Institute of Technology, Pasadena, CA

back to 2016 Workshop home page


Click on the following links for more information
Workshop Site
Workshop Hotel and Other Lodging Options
Workshop Events and Food Purchase
Getting Around and Parking at Caltech
Useful Maps

Workshop Site

The workshop will be held in the Beckman Institute Auditorium (not to be confused with the Beckman Auditorium) on the Caltech Campus. The Auditorium can get cold at times, so bring a light sweater or jacket. Hands-on sessions will be held elsewhere on campus (see map).

Internet Access

Wireless internet access will be available in Beckman Institute Auditorium. The Caltech guest wireless network is restricted to web, Secure Shell, and VPN protocols only. Guests are expected to use their home institution's VPN to access email or other resources not available via a web browser.

Workshop Hotels and Other Accommodation Options

We have reserved a room block at the Pasadena Sheraton (see map ) at 303 Cordova St., Pasadena, 1 mile west of the Caltech campus. The rate for this room block is $150, the prevailing government rate for Pasadena.

  • Sheraton Hotel online reservation link
  • The reservation deadline is June 24 at 5 pm Pacific, after which all rooms will be released.
  • Attendees who are awarded financial assistance must make their reservations at the Sheraton.
Pasadena Area Hotels

Several other hotel and motel options near the Caltech campus are listed below. Please note that if you are a speaker and we are reimbursing your hotel fees, the maximum base lodging rate you are allowed is $150/day.

Workshop Events and Food Purchase - food purchase deadline is July 12

Registration Gathering: Sunday, July 17 from 4-6 pm

Please join us in the courtyard outside the Beckman Institute for the opportunity to register, greet colleagues, and put up your poster in advance of the workshop. We'll have light munchies available but you'll want to get dinner afterward.

Workshop Dinner: Wednesday, July 20 at 7 pm (purchase deadline is July 12)

On Wednesday evening, we will gather for a workshop dinner at El Cholo restaurant (260 E. Colorado Blvd., #203) in the Paseo Colorado shopping center, a short walk from the Pasadena Sheraton, the workshop hotel. The cost for the dinner is $36 and tickets can be purchased here.

Diners will enjoy an al fresco buffet of Mexican food including taquitos, enchiladas, and fajitas, with vegetarian options available. Dinner includes non-alcoholic drinks and a cash bar will be available.

Box Lunches (purchase deadline is July 12)

In order to facilitate networking lunches, attendees may pre-purchase box lunches for $13 here.

Other Food Options
  • Paseo Colorado
  • Old Town Pasadena
  • Information on dining options on the Caltech campus can be found here
  • South Lake Ave. dining options

  • Getting Around/Parking at Caltech

    To and from the airport

    One of the best and least expensive ways to get from LAX to Pasadena is to take the FlyAway bus to Union Station, then take the Metro Gold Line to Pasadena. The FlyAway bus departs from LAX every 30 mins, and takes around 30-45 mins to reach Union Station in downtown Los Angeles, depending on traffic. Once there you'll need to purchase a ticket for the Metro Gold Line towards Sierra Madre Villa/Pasadena. The nearest Gold Line station to the Pasadena Sheraton is the Memorial Park station which is approximately 0.6 miles to the northwest. Visit the FlyAway bus website to purchase tickets before you travel. More information can be found here.

    You can also take a shared van ride which are available on a walk-up or reservation basis and usually cost between $25-$45. The vans are available outside of LAX baggage claim under the orange "shared ride van" sign.

    To and from the workshop

    We are not able to provide transportation between the hotel and the workshop at Caltech, however the Sheraton is less than a mile from campus, within easy walking distance.

    You can also use the Pasadena Transit system. Route 10 will take you from near the Sheraton to the Caltech campus.

    Parking at Caltech

    In order to park on the Caltech campus, you must purchase a visitor parking permit at a pay station (see map) and abide by Caltech parking regulations.

    Visitor permits may be purchased per day or per week. A daily permit is valid through the end of the business day (5:00 pm) on which the permit is purchased. Visitors are required to display a permit if their vehicle is parked on campus between 7am-5pm, Mon-Fri. and can only park in commuter zones (parking spots that are not specifically marked for Students, Carpools, Reserved, or Handicapped parking).

    Useful Maps


    Click here for information and presentations from previous summer workshops.

    Questions? Sagan_Workshop@ipac.caltech.edu

    (last updated April 28th, 2017 17:47:19)